Retention Policy

St George’s Website Data Retention Policy

14 March 2018

Retention Policy

Last Updated:  2 November 2018

Thank you for visiting St George’s School website.

Your privacy is important to us. This Retention Policy is where we explain to you how long we may retain personal information that is collected when you visit our site, www.stge.org.uk

This policy should be read together with our Privacy Policy and Cookie Policy which together with this Retention Policy describe the manner in which we handle your personal information when you visit our site.

For convenience, we have divided our data protection policies into three separate pages:

1. Our Privacy Policy

This policy can be found here and explains generally how we collect, use, store, and protect your personal information when you visit our site.

2. Our Cookie Policy

Our Cookie Policy is available here and explains more about how we may collect personal information about you via cookies (it also explains what cookies are).

3. Our Retention Policy

You can find out how long we may hold onto your personal information on this page.

If you have any questions please do not hesitate to contact Margaret Imlah, Facilities Director at St George’s School, mi@stge.org.uk T 0131 311 8003. If you prefer to write to us, then you can find our contact details at the bottom of this document.

Who We Are

We are St George’s School for Girls. We are registered in Scotland as a registered charity. Our registered number is SC012632 and our registered office is at 61 Dublin Street, Edinburgh, EH3 6NL

For the purposes of this Privacy Policy, we will refer to ourselves as  “we”.

Purpose Of This Document

The purpose of the Retention Policy is to explain what personal information we may collect about you when you visit our site or interact with our online services,  the purpose of that collection, and how long we store that personal information for.

Our Retention Policy is broadly divided into two sections:

-       Our website; and

-       Cookies

Depending on how you interact with our site and our services we may collect different types of personal information about you. The duration that we retain that personal information will vary depending on how you interact with us. We may, for example, retain information about you for a longer period of time if you have asked us to keep you updated about developments in the school.

The types of personal information that we collect, its purpose, and retention period is detailed in the tables below.

If you have given us consent to collect information via an online form on our website in relation to the admission of a pupil we will hold your data until your child is no longer of school age. During this period we will carry out an internal review every 3 years to assess whether we have a legitimate interest to continue to send you communications about pupil admission. At any time you can contact us to ask us to remove your personal information from our database and to withdraw your consent.

If you are a parent of a pupil who attends our school, an alumnae, a member of staff, or a pupil who is 16 years or older and attending our school then this Retention Policy will apply alongside our additional privacy policies. These other policies would have been brought to your attention separately, however, if you are unsure then please do not hesitate to get in touch with us.

Our Website

This table details the personal information we may collect about you on our site located at www.stge.org.uk

Type of Personal Information

Purpose

Retention Period

Your name

Admissions and general enquiry

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Your address

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Your child’s name

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Your email Address

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Your telephone number

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Your child’s date of birth

Admissions and general enquiry about your enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Your child’s current school

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Possible year of entry for your child

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

Any comments you may add to an online form

Admissions and general enquiry

 

Admissions until no longer of school age.

General enquiry  deleted within 30 days

 

Cookies

You can find more information about the types of cookies that we use and their purpose by visiting our Cookie Policy here.

Marketing And Other Communications

We do not use any of the personal information collected from our site or that you may pass to us by filling in forms on our site for any marketing purposes unless you have given us consent to do so.

Changes to Our Retention Policy

We may need to change this Retention Policy if it’s necessary for legal reasons or to reflect changes to our site and services or the purposes for which we may wish to collect and process your personal information. In any case, the provisions of this Retention Policy may be changed without prejudice to your rights. When we change our Retention Policy we will make the updated Retention Policy available on our site and we will also update the “Last Updated” date.

Once we change our Retention Policy, we will use our reasonable efforts to inform you. This may include asking you to agree to the updated Retention Policy before we process further information about you or it may require us to suspend access to parts of our site until you agree to the updated Retention Policy – we will only restrict access to parts of our site where we deem it is necessary for us to collect or process personal information about you. If you have an account on our site then we may reset your login and seek new consent if there is a change in the purpose or duration that we retain your personal information.

You’re welcome to contact us if you have questions about the changes.

Contact Us

This Retention Policy was prepared with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our retention of your personal information.  However, we are happy to provide additional information or explanation needed.

If you have any questions, comments or requests regarding our Retention Policy then please do not hesitate to get in touch with us. To make things easier for both of us we would appreciate it if your queries were addressed to:

Margaret Imlah
Facilities Director
St George’s School for Girls
Garscube Terrace
Edinburgh EH12 6BG

mi@stge.org.uk

or

Telephone: +44 (0)131 311 8003